Data Collection Policy

This Data Collection Policy explains what personal data we collect through our website forms, why we collect it, how it is stored, and what rights you have regarding your data. This policy applies specifically to data submitted through contact forms, registration forms, and other input forms on our website.

1. What Data We Collect

When you submit a form on our website, we may collect the following information:

• Contact Forms: Your name, email address, phone number, subject, and message content.
• Account Registration: Your name, email address, and an encrypted password.
• Newsletter Subscriptions: Your email address.

We only collect data that you voluntarily provide by filling out and submitting forms on our website.

2. Purpose of Collection

The data we collect through forms is used for the following purposes:

• Responding to inquiries: To reply to your messages and provide the information or services you requested.
• Account management: To create and manage your user account for accessing our services.
• Communication: To send you relevant updates, confirmations, or follow-ups related to your submission.
• Service improvement: To better understand our users' needs and improve our offerings.

3. How We Store Your Data

Your submitted data is stored securely in our database systems with the following safeguards:

• All data is stored in a secured MySQL database with restricted access
• Passwords are hashed using bcrypt encryption and are never stored in plain text
• Database connections are managed through secure connection pools
• Access to stored data is limited to authorized personnel only

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Contact form submissions: Retained for up to 2 years to maintain records of correspondence.
• User accounts: Retained for as long as your account remains active. You may request deletion at any time.
• Session data: Authentication tokens expire after 7 days and are automatically cleared.

5. Your Rights

You have the following rights regarding data collected through our forms:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Deletion: You can request that we delete your personal data from our systems.
• Right to Withdraw Consent: You can withdraw your consent for data collection at any time by contacting us.
• Right to Complaint: You have the right to lodge a complaint with a data protection authority.

6. Contact Us

If you have any questions about this Data Collection Policy, wish to exercise your rights, or want to request deletion of your data, please contact us:

• InfoSpectrum, Inc. (HQ)
• Address: 220 S Livermore Ave Suite #2126, Livermore, CA 94551
• Phone: +1 925-660-0228
• Email: [email protected]